Everything Your Dojo Needs.
One Platform.
Sport School Manager is purpose-built martial arts school management software — with belt tracking, class scheduling, automated billing, and a parent portal designed specifically for dojos, academies, and gyms.
Built for all martial arts & sports disciplines
Complete Martial Arts School Management — Feature by Feature
From the first trial class to a black belt ceremony — Sport School Manager handles every part of running your school.
Multi-Organization Management
Manage multiple schools and locations from a single platform. Ideal for martial arts school chains — run your karate dojo, BJJ academy, and kickboxing gym under one dashboard with separate reporting for each location.
Smart Timetable & Class Scheduling
Intuitive calendar-based class scheduling with conflict detection. Build your dojo timetable in minutes — set recurring classes, assign instructors, manage room capacity, and let students book in advance through their portal.
Self Check-In Kiosk
Contactless attendance with QR code scanning and real-time tracking. Students check in on a tablet at the door — no admin required. Attendance data flows directly into student records, eligibility checks, and reports.
Student & Lead Management
Track every student from first enquiry to black belt. Manage leads, trial bookings, enrolments, attendance history, and communications in one place. Perfect for martial arts schools looking to grow their student base.
Belt Tracking & Grading System
Complete syllabus tracking with ranks, sub-ranks, and graduation management. Built specifically for martial arts belt promotion — track eligibility by attendance, time in grade, and technique completion. Supports karate, BJJ, judo, taekwondo, kickboxing, and more.
Automated Communications
Event-driven emails, bulk messaging, and customisable templates. Send grading reminders, payment alerts, class cancellations, and welcome sequences automatically — so you spend time on the mat, not in your inbox.
Parent Portal
Give parents full visibility into their child's progress, attendance, and upcoming events. Parents can view belt history, upcoming gradings, make payments, and sign documents — all without calling the front desk.
Analytics & Reporting
Comprehensive school performance insights — enrolment trends, attendance rates, revenue reports, and headcount analytics. Know exactly how your martial arts school is growing, where students are dropping off, and which programs are performing.
Dojo Management Software Built for Your Discipline
Whether you run a karate school, a BJJ academy, or a multi-discipline sports club — the platform adapts to your syllabus, ranking system, and workflows.
Karate School Software
Customise belt colours, kata syllabus requirements, and kyu/dan ranking. Track student attendance per class type and automate grading eligibility notifications to parents.
BJJ Academy Management
Manage stripe and belt promotions on your own schedule. Track mat time, set attendance minimums per belt level, and run membership billing with Stripe or GoCardless.
Kickboxing Gym Management
Schedule pad classes, sparring sessions, and fitness tracks separately. Manage class capacity, drop-in passes, and recurring memberships side by side.
Judo Instructor Software
Track mon/kyu/dan grades, competition eligibility, and club licensing requirements. Send automated reminders for renewal dates and grading events.
Yoga & Pilates Studio Software
Automate recurring membership billing, manage class waitlists, and give clients a portal to book and reschedule sessions without calling the studio.
Taekwondo School Management
Handle poom and dan promotions, pattern syllabus, and sparring gear requirements. Run grading ceremonies with bulk communication tools and parent notifications.
Ready to Run Your School on Autopilot?
Join hundreds of martial arts schools already using Sport School Manager. Set up takes minutes — no contract required.
Frequently Asked Questions
What is the best management software for a martial arts school?
Sport School Manager is purpose-built for martial arts schools — offering belt tracking, class scheduling, automated billing, parent portals, and attendance management all in one platform. Unlike generic gym software, it understands dojo-specific workflows like syllabus-based grading, rank progression, and graduation ceremonies.
Does the software work for both karate dojos and BJJ academies?
Yes. Sport School Manager supports all martial arts disciplines including karate, Brazilian Jiu-Jitsu, taekwondo, kickboxing, judo, Muay Thai, and more. The belt and rank tracking system is fully customisable to match your school's specific syllabus and promotion requirements.
Can I automate membership billing and renewals for my martial arts school?
Yes. The platform integrates with Stripe and GoCardless to handle automated recurring billing. You can set up subscription tiers, auto-retry failed payments, send payment reminders, and let members self-manage through the portal — without any manual invoicing.
How does the belt tracking and grading system work?
You define your syllabus (ranks, sub-ranks, techniques) and set eligibility criteria like minimum attendance and time in grade. The system automatically tracks each student's progress and flags them as eligible for grading. When ceremony time comes, you can generate grading lists and communicate with parents in bulk.
Is there a free trial available?
Yes. You can get started with a free demo of Sport School Manager to see how it fits your school before committing. Visit the free trial page or contact us for a walkthrough tailored to your discipline and school size.